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Clubs & Programme Support: PYP, MYP, DP » Back to School » Back to School Information

Back to School Information

Westlake Academy Back to School Page

Your one-stop for all things back to school!


Welcome to the Westlake Academy Back to School Page! We have designed this as the “one-stop shopping” of Back to School needs. Below you find information and links to take you to all the places you need to go to get your students ready for the first day of school.  As always, if you need additional assistance, please feel free to call us at 817-490-5757.


Important Dates - Mark Your Calendar!


August 5: G6 Orientation in the Performance Hall - a meeting for new Grade 6 students and their parents to learn about MYP, 9-10:30

August 15: PYP Back to School Night (6-7:30)*

August 14: Secondary Back to School Night (6-7:30)*

August 19 - First day of School (school hours are 7:55 - 3:10; 7:55 - 2:00 for Kindergarten students until 9/3/19)


Click here to see the 2019-2020 School Calendars.


School supplies/lists – for Grades K-5, we offer pre-packaged school supplies through EPI. The deadline to order/cancel an order is June 16th.* Click here  and enter the Westlake Academy school code: WES794. Remember to choose your student's grade level for NEXT school year. All K-Grade 5 packs include everything needed for the year (school supplies will be shipped to you the week of 7/30; kleenex, clorox wipes and paper towels will be shipped directly to school). This service is managed by the HOC so if you have any questions, please contact the HOC at fundraising@wahoc.org


*A Shipping fee of $8.00 will be added at checkout. Please print and keep a copy of your confirmation as your receipt. 


2019 - 2020 School Supply Lists

Take Steps to get ready for Registration

Registration will officially take place at the end of July or first week of August. To make this year’s Registration Process as smooth as possible, please review the information below.


If you have moved, be sure that you have changed your address on your identification. When you register your students in August, your utility bill MUST match the address on your driver’s license. If you haven’t done this yet, click here to do it online – it’s quick and easy.


Are you able to access TXCONNECT?

Everyone has one, and it’s important that you know how to access it. It is your gateway to registration, emergency contacts and accessing your High School student’s grade reports.


There are two reasons why you may need additional help with TX Connect.

#1 – Help! I can’t access my account. Don’t worry!

#2 – I’m so proud – I got in but now that I’m here, I don’t see all of my students… Again, don’t worry!


In both of these cases, all you have to do is email Kim Gardner at registrar@westlakeacademy.org and she will assist you! Please do not set up a new account as this can “confuse” the system.




We are pleased to share our new uniform policy with you for the coming school year. We have made every effort to make the policy as simple as possible. In addition, we are adding a new uniform provider, Ivy, to our list of vendors. They are conveniently located in Colleyville - please see below for their hours and address. Finally, to view all the details of the Uniform Policy please click here.


Uniform Partners

Ivy Uniforms

1101 Cheek Sparger, Suite 106




Tuesday - Friday 10-6

Saturday 10-2


We also partner with:

Mills Uniforms

5460 E. Loop 820

Ft. Worth

(817) 563-7100



Tues - Friday: 10-5

Saturday: 10-4


Medical Requirements

Do you have a student entering Grade 7?

Grade 7 students require two additional immunizations – Tdap booster and Menincoccal. There are two ways that we can access this information: if your Doctor utilizes the Immtrac2 system (the official Texas Immunization Registry) we can access your student’s records once they are loaded by your Physician. Another option is to bring a printed copy of your student’s records to the school during registration. Proof of immunization is required prior to the first day of school.


Will your student need to take medication while at school?

If your student will need to take medication at school, you may bring it to the Nurse's Office along with the 2019-2020 Medication Administration Request.



Do you think you may want to volunteer at Westlake Academy? Go on a field trip? If you think you might, please click here to complete the mandatory background check. This is a requirement of all volunteers and must be completed once per year. Doing it now will ensure that you will have the clearance you need right when you need it!


Athletic forms/physicals

All athletes are required to have a sports physical each year. We offer sports physicals on campus for your convenience. This year, Dr. Brad Griffin will be at the Sam and Margaret Lee Fieldhouse on August 15th  from 2-5. No appointment is needed. Cost is $20 per person (checks or cash only please).


Important Fall Athletic Dates:

CROSS COUNTRY– 1st  practice, Monday, August 5

Coach Amanda Cawthra – acawthra@westlakeacademy.org


VARSITY FOOTBALL – 1st practice, Monday, August 5

Coach Alan Burt – aburt@westlakeacademy.org

Coach Ray Cheatham – rcheatham@westlakeacademy.org


JUNIOR HIGH FOOTBALL-  Issue Equipment, Thursday/Friday, August 8/9; 1st practice, Monday, August 12

Coach Jeff Myers – jmyers@westlakeacademy.org

Sam Febres – sfebres@westlakeacademy.org


VARSITY SOCCER– 1st practice, Monday, August 12

Coach Deric DeMoss - ddemoss21@gmail.com 


JUNIOR HIGH SOCCER– 1st practice, Monday, August 19

Coach – TBA  (contact Coach Burt – aburt@westlakeacademy.org)


HIGH SCHOOL VOLLEYBALL – Tryouts begin on Thursday, August 1

Coach John Beaudry – beaudry317@aol.com


JUNIOR HIGH VOLLEYBALL– Tryouts begin on Tuesday, August 6

Coach John Beaudry - beaudry317@aol.com



Click here to view the Athletics homepage. All necessary forms and schedules are posted here by sport.



Help! There are so many acronyms to remember:


WAAC – Westlake Academy Athletics Club (basically a booster club for athletics). Get involved – it’s lots of fun! Click here for more information and to donate.


HOC – House of Commons (like the old fashioned PTA) this is our version of the Parent/Teacher organization. Click here to learn more about this great group and how you can become involved!


WAF – Westlake Academy Foundation. The mission of the WAF is To provide financial support for Westlake Academy in its efforts to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Click here to lean more.


Please see below attached calendars, summer reading, school supplies and more!